4 great reasons why we believe the best cloud storage system within the UK for your business is a document management system

1. Increased productivity and better for your team

Businesses deal with enormous quantities of information. When documents are dispersed through a physical filing system or a standard cloud storage system that’s disorganised and difficult to use, it’s a huge strain on productivity.

With NetDocuments document management system, employees can quickly find and retrieve what they need, allowing them to stay productive and provide better service to clients. NetDocuments also allows users to create templates so that new projects fit seamlessly into the existing organisational structure.

While your business will experience many of the benefits of using NetDocuments, your team members have as much to gain individually. With NetDocuments, work is just easier. Users spend less time searching for documents they need, handling administrative tasks and fighting a system that wasn’t designed for them. They’re able to work remotely without missing anything. NetDocuments supports freedom, flexibility and work-life balance for your team, helping them to be more productive and satisfied.

2. More secure - and compliant 

According to IBM research, the average cost of a data breach in the UK has grown to nearly £2.7 million.

43% of businesses have experienced a cyber security breach or attack in the past 12 months².

NetDocuments understand the laws, regulations and standards that businesses must meet. The platform is kept up-to-date with the most current policies and requirements, and maintains numerous security certificates that you can take advantage of with pass-through compliance. The security features include military-grade encryption, user access controls, data loss protection and many more so you can have peace of mind that your data is protected at the highest level.

By using quantum random number generator technology, NetDocuments generate encryption keys using 100% true quantum physics randomization, as opposed to software-based randomization relying on decipherable algorithms.

Alvin Tedjamulia, CTO at NetDocuments, offers a deep-dive into NetDocuments security, compliance and patented technology. Security is at the core of NetDocuments leading cloud-based document and email management service.

3. Collaboration

Not only can documents be edited by multiple users (where document-user security settings permit) and saved with version control, NetDocuments has also created SmartView, a new way to save time by streamlining your document processes.

SmartView goes beyond the ability to preview a document and allows document insights to be available at first glance. It simplifies document reviews by making it easy to quickly preview, annotate, and mark up documents without ever needing to download the files to your desktop. And, with SmartView, you can use Margin Notes to annotate files with your colleagues in real-time, and take advantage of findings to quickly navigate through people, places, companies, and more.

With margin notes, multiple users can have discussions about a document, suggest and resolve comments, reply to each other’s comments all in context of the document. And this is what it means to truly talk through a document. It’s when the entire team can see what the comments, opinions, suggestions, and discussions refer to visually within the document, instead of indirectly via vague references. It reduces confusion or miscommunication, allowing teams to truly visualize the conversations they were previously having in email geographically within the document.

Thanks to SmartView, teams can now work digitally, just as they would sitting in a room discussing one document, marking up the content, discussing specific sections and sentences as if they were all working on one sheet of paper. The conversation and the edits do not have to happen in succession, but can now happen simultaneously, in real-time, without affecting the underlying text. Margin Notes act as an overlay on the documents and do not change the document text or properties, allowing teams that work in this way a single source of truth with less room for error, misinterpretation, or confusion.

4. Unlimited possibilities

NetDocuments Innovation in 90 Seconds

For further information or to discuss how we can help you today with NetDocuments, please either use our contact form, email or give us a call on 0800 376 9966. Our document management systems experts would love to speak to you.

¹ According to ahrefs.com in September 2020

² Cyber Security Breaches Survey 2018